Careers at SaleMyMachine

# Job Description – Yard Manager

• *Company:** Salemymachine.com
• *Location:** Bhubaneswar, Odisha
• *Department:** Yard Operations
• *Experience:** Minimum 2 years in automobile stock management
• *Qualification:** Graduate preferred; candidates with relevant automobile yard experience will be considered.

## 1. Job Objective

To efficiently manage the company's vehicle and construction equipment yard, ensuring proper stock control, vehicle safety, maintenance, documentation, and timely movement of inventory.

## 2. Key Responsibilities

### A. Vehicle Stock & Inventory Management

• Manage the inward and outward movement of used commercial vehicles and construction equipment.
• Maintain accurate stock records, including vehicle registration number, make, model, chassis number, and engine number.
• Ensure physical stock matches the company's inventory records.
• Update vehicle availability, location, and stock status regularly.
• Conduct periodic physical stock verification and report discrepancies immediately.

### B. Yard Operations & Vehicle Parking

• Ensure proper parking, identification, and arrangement of vehicles within the yard.
• Maintain records of vehicle arrival, parking location, release, and dispatch.
• Monitor yard capacity and ensure efficient utilization of available space.
• Maintain cleanliness, safety, and discipline across the yard.

### C. Vehicle Inspection & Maintenance

• Coordinate vehicle inspections and document vehicle condition, photographs, and defects.
• Monitor battery condition, tyres, and other basic maintenance requirements.
• Coordinate repairs, servicing, cleaning, and vehicle readiness for customer visits or delivery.
• Ensure vehicles are properly secured and protected against damage or unauthorized use.

### D. Documentation & Compliance

• Verify vehicle documents and maintain records of keys and supporting paperwork.
• Track the availability of RC, insurance, fitness certificates, permits, and other relevant documents, wherever applicable.
• Ensure proper authorization before releasing any vehicle.
• Maintain inward, outward, inspection, repair, and dispatch registers.

### E. Team & Coordination

• Coordinate with sales, accounts, finance, inspection, and transport teams.
• Arrange vehicles for customer inspections, test drives, and delivery.
• Supervise yard staff, security personnel, and other assigned workers.
• Report stock discrepancies, damage, unauthorized movement, and operational issues to management.

### F. Reporting & Accountability

• Submit daily stock and vehicle movement reports.
• Report vehicles awaiting inspection, repair, documentation, or delivery.
• Track yard-related expenses and maintenance costs.
• Ensure timely and accurate updates in the company's CRM/ERP or inventory management system.

## 3. Required Skills

• Minimum 2 years of experience in automobile stock or yard management.
• Knowledge of commercial vehicles, trucks, tippers, trailers, and construction equipment is preferred.
• Good understanding of vehicle inventory, documentation, and yard operations.
• Basic computer knowledge, MS Excel, and inventory software.
• Strong organizational, coordination, and reporting skills.
• High level of integrity, responsibility, and attention to detail.

## 4. Key Performance Indicators (KPIs)

Performance will be evaluated on:

• Accuracy of physical stock versus system records.
• Timely updating of vehicle inward and outward movements.
• Zero unauthorized vehicle releases.
• Proper vehicle identification, parking, and yard utilization.
• Timely completion of inspections, maintenance, and documentation.
• Prevention of avoidable damage, loss, and operational delays.
• Timely submission of daily and monthly reports.

# Job Description – Accountant

• *Company:** Salemymachine.com
• *Location:** Bhubaneswar, Odisha
• *Department:** Accounts & Finance
• *Experience:** 1–2 years preferred
• *Qualification:** B.Com / M.Com
• *Software Skills:** Tally, MS Excel

## Key Responsibilities

• Maintain day-to-day accounting entries, including sales, purchases, receipts, payments, and journal vouchers.
• Prepare and maintain sales invoices, purchase bills, expense records, and payment vouchers.
• Handle bank reconciliation, ledger scrutiny, and party account reconciliation.
• Maintain accounts receivable and payable records and follow up on outstanding payments.
• Assist in GST returns, TDS compliance, and other statutory accounting requirements.
• Maintain cash, bank, and general ledger records accurately.
• Assist in monthly closing, financial reporting, and preparation of statements for management.
• Verify supporting documents and ensure proper accounting documentation.
• Coordinate with internal teams for bills, expenses, vehicle transactions, and financial records.
• Maintain proper filing of physical and digital accounting documents.

## Required Skills

• Good working knowledge of Tally and MS Excel.
• Strong understanding of accounting principles and bookkeeping.
• Knowledge of GST, TDS, and bank reconciliation.
• Accuracy, honesty, attention to detail, and time management.
• Ability to meet deadlines and maintain confidential financial information.